How to Recover Lost Data in QuickBooks

by Maria

I might have deleted some entries that change the numbers in the balance sheet.

How could I use the backup file to get the previous numbers without overwriting and duplication the existing data?

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Hi Maria,

Before you think about accessing your backup file to recover the "lost" data, run your Audit Trail report. It is found under Reports> Accountant.

The report tracks changes to entries. You should be able to find the transactions you deleted with all the relevant details you need to reenter them. This will save you having to go the backup file recovery route.

To help prevent this type of error in the future, make sure your set your closing date to prevent changes to closed or reconciled periods.

Let me know if this works for you. If not, I'll explain the backup datafile recovery route.

Comments for How to Recover Lost Data in QuickBooks

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Oct 19, 2011
QuickBooks Recovery
by: William Smith

Hello Maria,

I have also faced the same problem when my Quickbooks files were corrupt. One of my friends recommended I opt for QuickBooks Recovery Software to recover my Quickbook data. It was really helpful.


Sep 19, 2014
Quickbook recovery
by: Anonymous

One more utility which I can suggest you to repair corrupt or damaged Quickbooks database file is Stellar Phoenix Recovery fo QuickBooks Software. This tool restores the Quickbooks file in a very accurate way.

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