Organizing Paperwork From Clients

by Bookkeeper
(North America)

Bookkeepers, this posting is asking for your expertise on ...

How do you organize receipts clients have given you that you have already entered?

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Sorry I've taken so long to post your question.

As it's the end of tax season here in Canada, I'm a bit tired ... so I will post your question and hope other bookkeepers give you their tips.

Once I'm caught up and have taken a breath, I will be back to give you my thoughts on the subject of organizing paperwork from clients.

Have a great weekend ... and next time don't be so shy ... give us a name or at least a state or province instead of leaving those fields blank ... it was a great question you asked. :0)

Revised: May 4, 2010 I reclassified this question to File Organization.

Comments for Organizing Paperwork From Clients

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May 05, 2010
Bookkeeping Receipts Organization
by: Lakeshore Bookkeeping Services

In my experience, how clients' bookkeeping receipts get organized depends on the volume of transactions.

When I speak of receipts ... I'm not referring to vendor invoices which most often are 8 1/2" x 11" or 8 1/2" x something ... but all the receipts that are of a different size and shape.

I mention a few of the possibilities in Simple Filing Systems Suggestions and in A Portable Document Filing System.

If you have electronic receipts, you have to determine how you want to file / organize them.

But there are other options like Shoebox or Neat Receipts if you are trying to go paperless. Some versions of QuickBooks have the ability to attach receipts to the entry.

Products like Bookkeeping In A Box or PSD Office In A Box have some suggestions as well.

However, for the most part, if there are not a lot of transactions, as I have said before, my favorite filing system is the envelope system ... one 8 1/2" x 11" (or slightly) envelope for each month. Inside that envelope, I place a 4 1/8" x 9 1/2" envelope to hold all the miscellaneous cash register expense receipts ... after they have been entered into QuickBooks and a 'posted' stamp has been imprinted.

Others use the accordion file to collect the receipts ... so all the small bits of paper don't fall out.

Or you could staple receipts to the credit card statement, bank statement, petty cash reconciliation ... you just have to figure out what works for you and your client.

There are so many choices ... once you find one that works for you ... try to be consistent in using it ... so that you are efficient ... but remembering to be flexible when needed.

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